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Staffing

What part of staffing do you work with?

We help staffing companies bring together the systems they already use - and automate everything in between. It can be about bookings, onboarding, invoice data or getting candidate information to flow where it needs to. Regardless of how you work today, we build flows that save time, reduce errors and provide better control. Everything tailored to your business - not the other way around.
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👇 Click on the area that best suits you, and we'll show you what can be improved:

Planning & Scheduling

Onboarding & agreements

Candidate flow & recruitment

Reports & invoice documents

System integration & administration

📅

Planning & Scheduling

Many staffing agencies have bookings in Excel, agreements in Word and schedules that are updated manually. Others use, for example, Quinyx, Crona or Smartplan - but lack connections to CRM, calendar or finances.

📌 We can build integrations like:

✅ Syncs schedule to Google Calendar / Outlook

✅ Automatically updates bookings when contracts are signed

✅ Links each schedule line to invoice data

🛠 What we can do for you:

We help you bring together all parts of the planning – from the customer's request to the published schedule. We connect what you already use with what you want to automate. It can be that bookings in a schedule automatically end up in the financial system, or that cancellations trigger notifications and rebookings. Do you need connections to external calendars, sharing functions for customers or something that translates staff requests into ready-made passes? Then that's where we start.

👉 The schedule can take care of itself.

Book a free consultation

👋

Onboarding & agreements

It is common for staffing companies to use Oneflow, Scrive or Zigned for contracts – but then the manual work begins. The customer receives no notification, the consultant has to be added manually to the payroll system, the schedule has to be adjusted…

📌 We can build flows where:

✅ Signed agreement → the consultant is added to all systems

✅ Email goes out to customer, internal info and schedule

✅ Assignments receive a case number and are followed up immediately

🛠 What we can do for you

We can connect your digital agreements with the rest of your business so that nothing gets stuck in your inbox. This means that we automate entries in HR systems, inform customer contacts, create users in e.g. Fortnox or CRM - and can even schedule the first working day directly after signature. You choose which parts should happen automatically and which should be approved first. We adapt the flow to how you already work - but remove as much duplication as possible.

👉 Onboarding can take 5 seconds – not 5 days.

Book a free consultation

💬

Candidate flow & recruitment

Many people use ATS systems like Teamtailor, ReachMee or Varbi - but then everything still has to be entered manually in, for example, Fortnox, Slack, or their own templates.

📌 We have helped companies to:

✅ Automatically create consultant cards upon hire

✅ Send candidate updates to Slack

✅ Generate document templates and follow up on interviews

🛠 What we can do for you:

We connect your recruitment system with the rest. This can mean that approved candidates directly end up in CRM, billing system or scheduling platform. We can also trigger automatic document drafts, inform the right people internally, and create the onboarding flow automatically. What is currently in the inbox or on the to-do list - we build that as logic. You can also get dashboards of your recruitment processes or searches if you want to see how you are doing in real time.

👉 The candidate says yes - the system does the rest.

Book a free consultation

📊

Reports & invoice documents

The most common loophole: someone books - but no one knows if it has been invoiced. Often the data is in Excel, Fortnox, Google Drive , or maybe not at all.

📌 We have helped with:

✅ Synced schedule lines to invoice data in Fortnox

✅ Built dashboards where everything is visible in one place

✅ Automated reports to both finance and customers

🛠 What we can do for you:

We create automatic connections between time reporting, schedules and finances. This can involve a consultant's schedule lines generating data for salary and invoices, travel and expenses being included, or overtime being automatically approved via email. We can also create PDF reports and overviews of all projects, per client, consultant or region - and send them every week to finance or management. No more missed invoices, no more export/import tasks.

👉 Every mission is money – make sure it comes in.

Book a free consultation

🔄

System integration & administration

This is where what is otherwise forgotten ends up: the connection between CRM, booking, finance, dashboards, communication and onboarding. Many staffing companies use their own mix of systems - and this is where you gain the most from integrating.

📌 build flows where:

✅ A task in CRM creates a case in Trello

✅ Info is sent to finance, consultant and customer

✅ Weekly report goes out automatically

🛠 What we can do for you:

We find out exactly what you use today – and see where data flows (and where it gets stuck). Then we connect the systems so that, for example, an assignment in CRM creates everything needed in project tools, schedules, emails or accounting. We work with Airtable, Trello, Fortnox, Hubspot, Google Sheets, Slack, Make.com and many more. You choose what you want to control yourself - we fix the rest. This allows you to spend more time on what is actually important: relationships, quality and growth.

👉 The systems can do the work for you.

Book a free consultation

OUR BLOG

Using Zapier To Streamline Finance Workflows

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OUR BLOG

Using Airtable As A Financial Database

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The Power of Stripe and Airtable Integration

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